Website privacy policy

We collect some information from users visiting the Tavistock and Portman NHS Foundation Trust’s Education and Training website at tavistockandportman.ac.uk. This privacy statement explains how we use and protect any information you provide when you visit this website and applies solely to this website.

For more information about your privacy and personal information, visit:

• our Trust privacy notice
• our library privacy notice
• freedom of information
• our use of cookies

What information do we collect?

We collect information from you when you fill out a form.

When filling out forms on our site, as appropriate, you may be asked to enter your: full name or contact details such as your address, e-mail address or other personal details.

Some application forms may also ask for special category data, for example your racial or ethnic origin, when this specific information is required for the application. We will only ask for and process this data with your explicit consent. Please see the ‘Our legal basis’ section.

What do we use your information for?

Any of the information we collect from you may be used in one of the following ways:

• To personalise your experience
  (your information helps us to better respond to your individual needs)
• To improve our website
  (we continually strive to improve our website offerings based on the information and feedback we receive from you)
• To communicate with you
  (the email address you provide may be used to send you information, provide advice, respond to inquiries and/or other requests or questions)
• To improve our responses
  (your information helps us to more effectively respond to your questions)
• To carry out our activities
  (providing you with the services or information you have requested, or that we feel would be of interest to you, and reasonably expected by you)

Our legal basis

The legal basis on which we process your personal data in the above circumstances is our public task and/or your consent, depending on the form or activity you are carrying out. There is no obligation to provide us with your personal data, and you can withdraw your consent at anytime by contacting us using the details below and/or by unsubscribing from receiving future emails. We include detailed unsubscribing instructions at the bottom of each email.

Keeping your information safe

Any personal information that you share on this website will be kept safe, and we use the most up-to-date technologies to protect personal information collected on this website.

We’ll never share your information with other organisations for marketing, market research or commercial purposes, and we won’t pass on your personal information to any other websites.

We may share your information with trusted third parties who assist us in operating our website or providing you with a service, so long as those parties agree to keep this information confidential.

There are limited times when we will have to pass on your details without your permission. These include:

• If we’re worried about your safety, or the safety of someone else
• to comply with the law
• enforcing our site policies
• protecting our or others’ rights

Third party links

This website contains links to other sites that are completely unrelated to the Tavistock and Portman NHS Foundation Trust. We also provide links to our social networks. These websites are not controlled by us, and you should read the privacy policies of those websites if you use them.

Accessing your information

You have the right to access any of the information we hold about you. If you think that any of the information we hold on you is wrong, please tell us and we’ll do our best to put it right. There may be times when the law says we don’t have to provide absolutely all information, but we’ll always tell you why.

You can find out more about how to access your information by contacting us below.

Removing your information

If, for any reason, you want your information to be removed from our systems, please let us know and we will arrange for it to be deleted if it is appropriate to do so.

Users under 13

If you are under the age of 13, please make sure that you obtain a parent or guardian’s permission before you place your personal information on our website. Users without this consent are not allowed to provide us with their personal information.

Questions

If you have any questions about how we look after your personal information or this policy, please contact us:

Email:  dpo@tavi-port.nhs.uk
Post: Data Protection Officer, Tavistock & Portman NHS Foundation Trust, 120 Belsize Lane, London, NW3 5BA
Telephone: 020 8938 2022

If after contacting us you are not happy with any aspect of this privacy policy or how we look after your personal information, you have the right to lodge a complaint with the Information Commissioner’s Office (ICO). Their details are;

Website: https://ico.org.uk
Email: casework@ico.org.uk
Post: Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF
Telephone: 0303 123 1113

Changes to our privacy policy

If we decide to change our privacy policy, we will post those changes on this page, and/or update the privacy policy modification date below.

This policy was last modified on 22 November 2023